Using Conditional Questions

Conditional Logic in Checklists

Make your checklists smarter by showing questions only when relevant.

What Are Conditional Questions?

Conditional questions appear only when a previous answer meets certain criteria.

Example:

Q1: "Is the equipment working?" (Yes/No)

Q2: "Describe the issue" (only shows if Q1 = No)

This keeps checklists focused and avoids irrelevant questions.

Setting Up Conditions

Edit your checklist

Add or select a question

Click Add Condition

Choose:

Which previous question to check

What answer triggers this question

Save the checklist

Condition Types

Equals
Show if answer exactly matches value.

"If Q1 = No, show Q2"

Not Equals
Show if answer doesn't match value.

"If Status ≠ Good, show Issues question"

Contains (for multi-select)
Show if selected options include a value.

"If selected issues contain 'Safety', show Safety Report"

Multiple Conditions

You can combine conditions:

AND - All conditions must be true

OR - Any condition can be true

Best Practices

Keep it simple - Complex logic confuses staff

Test thoroughly - Run through all answer combinations

Document logic - Note why questions are conditional

Consider mobile - Ensure smooth experience on phones

Common Patterns

Issue Follow-up

"Any issues?" → If Yes → "Describe issue" + "Photo of issue"

Severity Branching

"Issue severity?" → If High → "Immediate action taken?"

Completion Verification

"Task completed?" → If No → "Reason not completed"

Conditional Logic in Checklists

What Are Conditional Questions?

Setting Up Conditions

Condition Types

Multiple Conditions

Best Practices

Common Patterns

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